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1986-01-16
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3by5 STARTER KIT
Version 3.0
INSTRUCTION MANUAL
Written for the
IBM PC, XT and AT
(c) Copyright 1986
Softshell Corporation, 1100 Benjamin Road, POB 649 Bel Air, MD 21014
Phone (301) 879-4486
TABLE OF CONTENTS
REGISTRATION FORM
TECHNICAL SUPPORT FORM
CHAPTER 1. INTRODUCTION
Overview of 3by5 for the PC .................... 1
3by5 Models .................................... 2
Using this Manual .............................. 3
Note to Color Monitor Owners ................... 3
Potential Uses of 3by5 ......................... 4
3by5 Newsletter ................................ 5
Custom Applications ............................ 5
CHAPTER 2. GETTING STARTED
NOTATIONS USED IN THE 3by5 MANUAL .............. 7
INSTALLATION PROCEDURES ........................ 8
Equipment Needed to Run 3by5 ................. 8
Files on the 3by5 diskette ................... 9
Installing 3by5 .............................. 10
CHAPTER 3. TRAINING LESSONS ............................... 11
LESSON 1 - Searching 3by5 Files ................ 12
LESSON 2 - Building and Editing 3by5 Files ..... 19
LESSON 3 - Copying and Sorting Records ......... 31
CHAPTER 4. EDITING
EDIT COMMAND ................................... 41
3by5 EDITOR .................................... 41
ENTERING TEXT .................................. 42
BACKSPACING .................................... 42
MOVING THE CURSOR .............................. 43
FIELDS ......................................... 43
EDITOR COMMANDS ................................ 44
Block Command <Alt><F4> ...................... 44
Bold Command <F6> ............................ 44
Count Command <Ctrl><F1> ..................... 44
End Command <Esc>, <F10> ..................... 45
Field Command <F9>, <Ctrl><<Enter> ........... 45
Help <F1> .................................... 45
Margin Command <Shift><F8> ................... 46
Move Command (Copy/Cut/Erase/Insert) ......... 46
Print Command <Shift><F7> .................... 47
Underline Command <F8> ....................... 47
CHAPTER 5. SEARCHING
SEARCH COMMAND ................................. 49
SEARCH OPTIONS ................................. 50
Display Format ............................... 50
Output File .................................. 51
Output Mode .................................. 51
Count ........................................ 51
Mode ......................................... 51
SEARCH KEYS .................................... 52
Single Search Keys ........................... 52
Multiple Search Keys ......................... 52
SEARCH MENU COMMANDS ........................... 54
Search Command ............................... 54
Edit Command ................................. 54
Key Command .................................. 55
Forward Command .............................. 55
Backward Command ............................. 55
Goto Command ................................. 55
Print Command ................................ 56
Write Command ................................ 56
Quit Command ................................. 56
CHAPTER 6. PRINTING ....................................... 57
PRINT COMMAND .................................. 58
FORM COMMAND ................................... 59
PRINT FORM CODES ............................... 73
SHEET COMMAND .................................. 75
DIRECT COMMAND ................................. 77
CODES COMMAND .................................. 78
HARDWARE COMMAND ............................... 79
TOP COMMAND .................................... 80
CHAPTER 7. FILE COMMANDS .................................. 81
OPEN COMMAND ................................... 83
Building a 3by5 File ......................... 84
Index Density ................................ 86
Opening a non-3by5 File ...................... 88
Building a non-3by5 File ..................... 89
CLOSE COMMAND .................................. 90
RECORDS COMMAND ................................ 91
Copying Records .............................. 92
Sorting Records while Copying ................ 93
Moving Records ............................... 94
Erasing Records .............................. 94
LIST COMMAND ................................... 95
DIRECTORY COMMAND .............................. 97
INDEX COMMAND .................................. 99
FIELDS COMMAND ................................ 100
MEMORY COMMAND ................................ 102
STATUS COMMAND ................................ 103
CHAPTER 8. UTILITIES ..................................... 105
CHAPTER 9. QUIT COMMAND .................................. 107
CHAPTER 10. 3by5 AUTOMATIC START-UP (3by5 and 3by5 Plus) .. 109
CHAPTER 11. VARIABLE LENGTH RECORDS (3by5 Plus Manual) .... 113
CHAPTER 12. DATA DEFINITION FILES (3by5 Plus Manual) .... 115
CHAPTER 13. CORRESPONDENCE MANAGER (3by5 Plus Manual) .... 119
CHAPTER 14. REFERENCE MANAGER (3by5 Plus Manual) .... 121
INDEX
WARRANTY
3by5 STARTER KIT Version 3.0 REGISTRATION FORM
Name: ________________________________________________
Company:________________________________________________
Street: ________________________________________________
City: ________________________________________________
State: __________________________ ZIP _____________
Telephone: ______________________________________________
(Optional - not to be used for sales purposes)
[ ] Send me your next 3by5 News Letter (free).
I use 3by5 on a:
[ ] IBM PC [ ] IBM XT [ ] IBM AT [ ] COMPAQ [ ] AT&T 6300
[ ] OTHER (please specify manufacturer):
Ram memory:
Hard disk? (Y/N):
Monitor (Monochrome or Color):
Printer:
I would like to see the following additions to 3by5 (please
rate importance on scale 1 (low) to 10 (High)):
[ ] More Database capabilites (e.g. numeric fields, date fields)
[ ] More Word Processing features
[ ] Other
Mail to: Softshell Corporation
1100 Benjamin Road
P.O. 649
Bel Air, MD 21014
(301) 879-4486
3by5 VERSION 3.0 TECHNICAL SUPPORT REQUEST
If you have the 3by5 Starter Kit, this form can be used to obtain
technical support from Softshell. Please include a stamped, self-
addressed envelope.
Name: ________________________________________________
Company:________________________________________________
Street: ________________________________________________
City: ________________________________________________
State: __________________________ ZIP _____________
Telephone: _____________________________________________
3by5 Model: (3by5 Starter Kit)
Equipment:
[ ] IBM PC [ ] IBM XT [ ] IBM AT [ ] COMPAQ [ ] AT&T 6300
[ ] OTHER (please specify manufacturer):
Ram memory:
Hard disk? (Y/N):
Monitor (Monochrome or Color):
Monitor adapter board:
Printer:
PROBLEM:
Mail to: SOFTSHELL Corporation
1100 Benjamin Road
P.O. 649
Bel Air, MD 21014
(301) 879-4486
INTRODUCTION
CHAPTER 1 - INTRODUCTION
OVERVIEW OF 3by5 PROGRAMS FOR THE PC
3by5 information management programs offer speed, simplicity and
versatility in entering, indexing and retrieving free-text and struc-
tured data. They are as simple to use as 3x5 card files.
You may use 3by5's integrated text editor or any other word processor,
text editor or computer program to enter data in any format: words,
phrases, sentences, paragraphs or variable length fields.
Searching files is fast, thanks to 3by5's unique indexing method
(signature screening). Just enter a SEARCH key,and 3by5 will find the
first and all subsequent occurrences of the key in your file. More-
over, when the key is found, it is displayed in the context of the
sentence or record in which it appears. As each occurrence is found,
you have the option of continuing the search, editing the record,
printing the information, transferring records from one file to
another, or ending the search.
You may search for partial keys, i.e. an incomplete word or phrase.
For example, the search key "CDONA" will locate the name "McDonald"
and "MacDonald". You may also search for combinations of key terms
which appear in the same sentence or record by using the conjunctions
"and" (symbol = "&") or "or" (symbol = "|"). For example,
"basic&cobol&ibm|pascal&compaq" will locate records which contain the
words "Basic", "Cobol" and "IBM" or the words "Pascal" and "Compaq".
A search may be limited to specific fields. For example, if you are
searching for Henry George who lives in Washington State, you can
search for all records containing "George" in the name field, "Washing-
ton" in the state field.
You may search and edit up to five files at a time. Standard ASCII
files, and WordStar and WordPerfect document files may be searched
directly (without indexing) or imported into 3by5 files for editing
and indexing. 3by5 records may be transferred to ASCII, Wordstar
and WordPerfect files.
3by5 programs are not copy protected. They require an IBM PC, XT, AT
or 100% compatible microcomputer with at least 256K memory and one disk
drive.
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3by5
This manual contains general instructions for the following 3by5
models:
3by5 Starter Kit
The 3by5 Starter Kit is an Adware (ADvertising softWARE) product from
Softshell. It is a free, fully functional program designed to intro-
duce you to Softshell's 3by5 product line. The Starter Kit includes
all the features listed in the 3by5 overview except:
1. Multiple fields and sorting capability are limited to the first 20
records and are for demonstration purposes only.
2. There is no underline or bold capability.
3. The automatic start-up file (AUTO3BY5) is not supported.
3by5
The standard 3by5 program offers you all the features listed in the
3by5 Overview including:
1. Fields: up to fifteen variable length fields.
3. Sort records by one or two fields when copying or printing.
2. Underline and bold commands.
3. Improved indexing for records greater that 512 bytes -
faster searches.
4. Multiple print formats for mailing labels, 3by5 cards etc.
5. Auto3by5 file for automatic start-up. It will automatically open
your files and set printer parameters, etc.
6. Directory commands: Change, Make and Remove.
7. List files on a disk from within the program along with the date
and time last modified, and file size.
3by5 Plus
In addition to all the features found in the standard 3by5 program,
3by5 Plus offers:
1. Variable length records (reduces the amount of wasted space on a
disk).
2 Improved indexing for very large records (more that ten lines of
text).
3. Report generator. Greater control of printing.
4. Reference Manager. Enter journal references in a standard format
and the 3by5 Reference Manager will rearrange them into the format
required by any journal.
5. Correspondence Manager. Handles all you correspondence needs:
writing letters, mail merge, correspondence follow-up.
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INTRODUCTION
USING THIS MANUAL
This manual contains general instructions for all of the 3by5
programs. If a feature is not available in all models, it will be
labeled with the abbreviation of the models for which it is available
or reference will be made to the models on which it is not available.
The abbreviations are:
3by5-SK 3by5 Starter Kit
3by5 3by5 Standard
3by5-P 3by5 Plus
3by5-LAW 3by5 Legal
3by5-REF 3by5 Reference Manager
3by5-COR 3by5 Correspondence Manager
NOTE TO COLOR MONITOR OWNERS
3by5 writes directly to RAM video for fast updating of the screen.
This may cause excessive screen noise on some color monitors. The
Utilities Command (Chapter 8) gives instructions on eliminating the
problem.
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3by5
POTENTIAL USES OF 3by5 PROGRAMS
The 3by5 product line will satisfy any need for quick entry, indexing
and retrieval of free-text data. They have proven valuable in such
tasks as:
Indexing personal literature collections.
Quickly searching client or patient records.
Card catalogs for small libraries.
Mailing lists of clients, customers, patients.
Cataloging and cross-referencing research notes.
Writing notes and memos.
Cataloging paper documents.
Preparing tests from a set of standard questions you have
developed.
Student records.
Litigation support, exhibit files.
Medical notes, prescription lists, insurance information.
Cataloging slide and video tape collections.
Parts inventories.
Laboratory reports (3by5 Plus).
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INTRODUCTION
3by5 NEWSLETTER
All registered owners of 3by5 are will receive a 6 month subscription
to the 3by5 Newsletter. It contains additional information on using
3by5 (e.g. importing BRS files into 3by5), new product information and
customer suggestions and questions. All you have to do to receive the
3by5 Newsletter is to send in your registration form.
CUSTOM 3by5 PROGRAMS
Softshell will customize 3by5 for your special needs. Several labor-
atories and medical facilities use custom versions of 3by5. It is also
possible to obtain source code and object code modules for specific
applications. For example, the file access routines and search
routines. All routines are written in C using the Lattice C compiler.
If you have a custom application in mind, send a written Request For
Proposal on your company letterhead to:
Custom Applications
Softshell Corporation
P.O. Box 649
Bel Air, MD 21014
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3by5
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